Conference Venues Should Be Equipped And Safe
Some conferences are unsuccessful due to poor pre-conference planning. There are some conferences that fail to impress because of poor equipment and facilities. Take for example, attending a conference where your Internet connection is faulty or your chair is stuck in an extreme upright position and cannot be adjusted because the recliner adjuster lever is faulty.
Fortunately I have never been in such a position. I, however, know of cases where poor pre-conference planning has led to serious embarrassment for the participants.
Fortunately, modern conference venues are for the most part adequately fitted with the necessary facilites and equipment. Some venues take requests and try to adjust to suit your conference needs. Others offer a standard facility so you either take it or leave.
It is the duty of the conference planning committee or planner, to ensure that the conference venue has what is needed. Proper planning is therefore vital especially before the conference gets on the way. It does not make sense waiting until a conference starts then to realise that certain things are not in place.
There are basically five facilities that are a must when trying to decide on a decent conference venue. Please peruse the list below for further clarification.
- A conference room should ideally have adequate natural light. The reality is that natural light helps to promote alertness and can actually keep feelings of boredom and sleepiness at bay.
- The decent conference venue should have air-conditioned rooms to guarantee comfort and a refreshed atmosphere. Air-conditioning is even more important during the periods of the year when the temperature is at its highest.
- Adequate space to move around and socialise is important. The fact is that having to pack into any room like sardines is never desirable. A spacious area where participants can move around allows for better socialising and idea sharing after the conference is over or at intermission.
- Having the correct equipment is necessary. A decent conference venue should be fitted with all the necessary equipment that is needed by the participants. From the chairs used to the lighting fixtures, should be of an acceptable standard.
- The location of any given conference venue should guarantee the safety of all involved. There should be easy access to parking and toilet facilities should be close-by to allow for quick access.
As alluded to earlier, this writer has never had a bad conference experience. I have never had to act as a presenter at any conference but I have indeed attended a few as a guest or participant. I have never been disappointed.
Some persons are not so fortunate and have attended conferences and ended up embarrassed by a faulty microphone or malfunctioning computer equipment. One of my associates actually fell when the chair he was sitting in collapsed as he attempted to sit after his speech. Fortunately for him he did not receive any injuries.